CARES Act Disclosures


Award under The Higher Education Emergency Relief Fund (HEERF) Authorized by Section 18004(a)(1) the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA)

Reporting data as of July 9th, 2021

1.Kaskaskia College, Community College District #501 (KC) acknowledges that we have signed and returned the Certification and Agreement. KC will use no less than $724,643 as emergency grants to students as determined by the Department of Education calculation.

2.Total amount of funds KC has received from the Department of Education for emergency grants for students from CRRSAA totals $568,750.

3.Total amount of CRRSA Act emergency grant funds distributed to date is $580,351.

4.The estimated total number of students eligible for Title IV assistance and thus eligible for emergency grants for students is 1,104.

5.The total number of students who have received an emergency grant under the CRRSA Act totals 542.

6.Grants are distributed in a tiered approach based upon the results of the CARES 2021 application which was distributed to students who were registered in the Spring and Summer 2021 semesters. The application questions are based on the criteria handed down from the Department of Education to prioritize students with the most need. That includes expenses related to the disruption of campus operations due to coronavirus including food, housing, course materials, technology, health care, and child care. A scoring rubric awards points based on survey responses as well as Pell grant eligibility so funding amounts correlate to demonstrated need.

7.Instructions related to the emergency grants are included on the KC COVID 19 Information and Updates web pages and were sent to all eligible students via their KC email account.

Award under The Higher Education Emergency Relief Fund (HEERF) Authorized by Section 18004(a)(1) the Coronavirus Aid, Relief, and Economic Security (CARES) Act

Reporting data as of July 9th, 2021 See link at the bottom of the page for Quarterly Budget and Expenditure Reporting Form

1. Kaskaskia College, Community College District #501 (KC) acknowledges that we have signed and  returned the Certification and Agreement. KC will use no less than 50% of the funds as emergency grants to students.

2. Total amount of funds KC has received from the Department of Education for emergency grants for students totals $724,643. Total amount of funds received for the institutional portion of this funding is $724,643.

3. Total amount of CARES Act funding distributed to students in the form of emergency grants to students to date is $836,000. This includes the emergency grant and institutional portions.

4. Under the emergency grants to students’ provision, the estimated total number of students eligible for Title IV assistance and thus eligible for emergency grants is 1,940.

5. Under the emergency grants to students’ provision, the total number of students who have received an emergency grant under the CARES Act totals 1,462.

6. Grants totaling $724,643, under the emergency grants to students’ provision, were originally distributed in a tiered approach based upon the results of the CARES Act survey which was distributed to students who were registered in the spring 2020 semester (online only programs excluded) and eligible for Federal Title IV financial aid at that time. The survey questions were based on the eligibility criteria handed down from the Department of Education. That criteria includes expenses related to the disruption of campus operations due to coronavirus including food, housing, course materials, technology, health care, and child care. A scoring rubric awarded points based on survey responses so funding was related to need. Based on research and student feedback, KC established a base award for all qualifying students.

Effective July 2020, grants are being distributed to students based on need as evidenced by applications submitted by students and reviewed by the Director of Financial Aid.

7. Instructions related to the original emergency grant distribution were included on the KC COVID 19 Information and Updates web pages and were sent to all eligible students via their KC email account. Students that needed to verify their registration for Selective Service were sent separate instructions via email.

Effective July 2020, students are directed to the application process through interactions with student services staff if they indicate they are experiencing barriers due to COVID.

8. The detailed list of projects or activities for which the institutional portion of funds have been expended or obligated through the date of this report include:

  • Total amount of CARES Act emergency grant funds distributed to students from the institutional portion to date is $111,357. This is included in item 3 above.
  • Compensation for KC employees who were unable to complete their regular duties on campus or remotely. This inability to work was related to restrictions imposed under federal and state emergency orders enacted to combat the coronavirus and enable health systems to effectively manage caseload. KC did not lay-off or furlough any employees. KC continued to pay employees, which eliminated unemployment claims. Compensation period is March 17 through June 30, 2020. Total expended $282,194. (recorded in Other Uses of (a)(1) Institutional Portion funds)
  • Stipends to contact tracers and administrators handling COVID 19 protocols including screening process. Local health department recommended on site personnel handle contact tracing communications needed for the campus. Total stipends $10,000.
  • Waiver of on-line fees for blended instruction courses as many face-to-face offerings have been transitioned to blended instruction formats. Because students did not anticipate additional online course costs and are not able to enroll in their first choice modality, the on-line fees for blended courses are being waived. Total waivers $155,840.
  • Refund to students for billing rate difference between out-of-district and in district rate for Spring 2020 classes that transitioned to online or hybrid format due to the COVID restrictions. Online classes are charged in district rate. Total refunds $9,652.
  • Purchase of computer hardware to accommodate remote work includes the purchase of laptops and docking stations for full time employees totaling $24,853. ( recorded in Other Uses of (a)(1) Institutional Portion funds Q1)
  • Purchase of Tutor.com online tutoring services to provide virtual tutoring services. Tutoring service was limited due to remote work and the unavailability of student worker peer tutors. This service is available 24 hours a day and 7 days a week. Subjects covered include math, science, nursing, writing, computer science, Microsoft applications, business, and English. Total reimbursed is $13,520.
  • Postage for mailing of graduation caps and gowns and books to students due to social distancing. Total reimbursed is $1,876.(recorded in Other Uses of (a)(1) Institutional Portion funds Q1)
  • Purchase of computer hardware to accommodate remote learning and remote work includes the purchase of laptops and docking stations for full time instructors totaling $38,961.
  • Purchase of 24/7 additional support for Canvas learning management system to aid in the transition to flex-blended courses in the fall semester totaling $22,957.
  • Postage for mailing books and course materials to students due to social distancing. Total reimbursed is $564.
  • Smart podiums, projection screens, monitors and mounting components and cables to accommodate distance learning and socially distanced classrooms and meeting spaces totaling $14,011.
  • Mobile laptop lab for HPC building to allow for socially distanced classroom activities and reduce sharing of equipment between students totaling $22,452.
  • Mini microphones for Music Department to allow for socially distanced performance recordings and educational use totaling $4,875.
  • Upgrading wifi capabilities and cellular coverage on portions of campus with lower signal totaling $9,260.

9. No subcontracts or sub grants have been awarded at this time.

Award under Section 18004(a)(2) of the Higher Education Emergency Relief Fund (HEERF), Coronavirus Aid, Relief, and Economic Security (CARES) Act

Reporting data as of July 9th, 2021 See link at the bottom of the page for Quarterly Budget and Expenditure Reporting Forms

  1. Kaskaskia College, Community College District #501 (KC) acknowledges that we have signed and returned the Certification and Agreement for the emergency relief fund additional award under designated parts of the Higher Education Act of 1965, as amended (HEA).
  2. Total amount of funds KC has been allocated from the Department of Education for this award is $71,836.
  3. Total amount of funds KC has received from the Department of Education for this award is $71,836.
  4. Total amount of funds KC received that were expended or obligated for each project or activity to date is $71,836.
  5. The detailed list of all projects or activities for which funds were expended or obligated include the below:
    • $71,836 utilized to replace lost revenue from the Summer 2020 academic term due to campus closure and reduction in class offerings in response to the COVID 19 crisis. Projected loss of revenue for term was $168,504.
  6. No subcontracts or subgrants have been awarded at this time

Click the link below to access the Quarterly Budget and Expenditure Form for Kaskaskia College's CARES Act HEERF allocations.

Kaskaskia College CARES Act HEERF Quarterly Reporting Quarter 1

Kaskaskia College CARES Act HEERF Quarterly Reporting Quarter 2

Kaskaskia College CARES Act HEERF Quarterly Reporting Quarter 3

HEERF I, II, III Quarter 1 Report KC -HEERF Q1 report and Q1 addendum

HEERF I, II, III Quarter 2 Report KC - HEERF Q2 report and Q2 addendum

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