Accounts payable specialist processes and manages the expenses of the College and Foundation. Position analyzes invoices and expense reports, resolves accounting discrepancies, and charges expenses to accounts. This role applies accounting principles and handles work that is analytical, evaluative, and advisory in nature.
This position would be considered for remote work for up to one day per week after an initial onboarding period.
Organizational Relationships
Accounts Payable Specialist Temporary reports to the Assistant Controller who reports to the Controller. The Controller reports to the Vice President of Administrative Services who reports to the President of the College.
Qualifications for Position
Required:
Associates Degree in Accounting or related field and two years related experience, or relevant combination of education and experience
Proficient in Microsoft Office Suite
Understanding of accounts payable theory and practice
Attention to detail while processing large volume
Date entry skills
Ability to find and recommend solutions to problems
Excellent communication and interpersonal skills
Ability to analyze and interpret data for accuracy with strong numerical aptitude
Strong organizational and time management skills
Flexibility, including willingness to learn new skills and assume additional responsibilities
Preferred:
Purchasing experience
Community College Experience
Ellucian Colleague or similar product experience
Essential Functions
Ensure check requests and purchasing requests are processed accurately and timely while adhering to department procedures
Receive, process, verify, and reconcile invoices
Enter vouchers and check requisitions and charge appropriate accounts and cost centers
Compare purchase orders, prices, terms of payment and other charges to invoices and investigate discrepancies
Perform accounts payable recordkeeping and prepare reports and filings including W9s and process 1099s
Reconcile vendor statements
Reconcile account transactions with applicable general ledger accounts
Verifying vendor accounts, paying vendors, and resolving purchase orders, invoices, or payment discrepancies
Issue stop payments
Keep informed of regulatory requirements and best practices for accounts payable standards and Higher Education
Manage prepaid card system
Process and maintain end of month duties
Provide and analyze data and reports as requested including annual audit schedules and monthly Board of Trustees
Process and disburse all types of financial aid refunds available to students
Manage workload and establish priorities
Manage multiple forms of communication, including phone, emails, and walk-ins
Provide training on Business Office processes
Perform all other duties as assigned
Guidelines
The federal government and the Illinois Community College Board provide many of the guidelines for this position and employee is expected to follow all local, State, and Federal laws, along with all College policies and procedures. This position will establish and implement appropriate compliance processes. Employee is expected to adhere to and promote the College’s core values of compassion, respect, fairness
Physical Demands and Work Environment
Works in a standard office environment, with frequent distractions, interruptions and deadlines. Must be able to be mobile and stationary throughout the workday, have the ability to transport 20 pounds and be able to operate a computer and other business equipment found in the office. Occasional travel to education centers, professional development sites, or other locations. Minimal travel out-of-district is required. Occasional evening and weekend hours.
Kaskaskia College is seeking applications for Temporary Accounts Payable Specialist. This function is responsible for accounts payable specialist processes and manages the expenses of the College and Foundation. If you desire the opportunity to make a difference and help shape the future of our diverse student body, the College, and the community we encourage you to consider learning more about the position by reviewing the full description of the position at the following link: www.kaskaskia.edu/hr
SALARY AND BENEFITS
Salary range is $15 per hour and fringe benefits eligible.
APPLICATION INFORMATION
To receive consideration, candidates must submit a cover letter describing how their qualifications meet the position criteria, along with a resume and transcripts
Kaskaskia College is interested in receiving applications from individuals who would enhance the diversity of the College.
Kaskaskia College
Human Resources
RE: Temporary Accounts Payable Specialist AS112922
27210 College Road
Centralia, IL 62801
618-545-3072 hr@kaskaskia.edu
As an AA/EEO employer Kaskaskia College is interested in receiving applications from individuals who would enhance the diversity of the College. A full job description is available at www.kaskaskia.edu/hr.
VACATION LEAVE 12 days per year for first fiscal year. Thereafter, employee receives 12 days plus one additional vacation day for each year of completed service up to a maximum of 22 days per fiscal year. Leave is accrued at the rate of 1 day per month. SICK LEAVE 12 days per fiscal year PERSONAL LEAVE 3 days per fiscal year HOLIDAYS Minimum of 13 paid holidays per year HEALTH INSURANCE is effective the first day of the month after hire date and includes comprehensive medical, vision and dental coverage. Current Rates effective 9/1/22: $211.00 per month employee-only coverage $334.00 per month for employee +1 dependent $356.00 per month employee +2 or more dependents Provider is Blue Cross/Blue Shield of Illinois. LIFE INSURANCE is provided by the College and is effective the first day of the month after hire date. The benefit amount is equal to annual salary. Additional voluntary insurance is available at employee’s expense. FLEXIBLE SPENDING ACCOUNT and 403(b) PLANS are also available. RETIREMENT PLAN The State Universities Retirement System requires that 8% of an employee’s monthly gross pay is deducted for individual retirement purposes. It is also required that .5% of an employee’s monthly gross pay be deducted to fund the College Insurance Plan for Community College Retirees. TUITION WAIVERS are available for staff and family. CHILD CARE DISCOUNT available. For
