Advises students and parents about financial aid applications, policies, procedures, and availability of aid to meet their needs. Provide direct service to students and other stakeholders. Play a key role in various financial aid processes. Manages and monitors the Foundation and Institutional scholarship processes.
Reports to the Director of Financial Aid, who reports to the Dean of Enrollment Services, who reports to the Vice President of Student Services, who reports to the President of the College.
Bachelor's Degree in a relevant field or Associates degree plus two or more years related experience in a college setting
Two years relevant work experience, preferably financial aid related
Demonstrated understanding of and commitment to the community college mission and philosophy
Demonstrated understanding of and commitment to teamwork, process leadership, and consensus decision making
Excellent oral and written communication skills
Demonstrated proficiency in organizing and planning
Demonstrated proficiency in data analysis
Strong computer and technology skills
Demonstrated commitment to providing excellent customer service
Demonstrated ability to communicate and explain complex financial aid regulations
Knowledge of, and skill in applying, financial aid programs and federal, state and institutional regulations and policies
Proven ability to exercise independent judgment and make decisions.
Ability to problem solve with students who may be frustrated or hostile.
Demonstrated ability to produce accurate work and confidential records
Experience in federal and state college-level financial aid programs
Experience working in a higher education institution
Experience working with Survey Monkey Apply system
Advise and counsel prospective, current, and transfer students and families in financial aid related matters.
Oversee and audit daily task functions performed by Financial Aid Specialists for quality assurance.
Provide other comprehensive services to students and customers as needed.
Oversee Financial Aid support staff and student workers.
Refer students to support services and resources available to facilitate success.
Analyze data and prepare reports relating to financial aid matters and scholarship usage.
Coordinate the production and updating of Financial Aid publications.
Process student ISIR files and coordinate accompanying communications.
Coordinate student communications regarding foundation scholarships and financial aid file completion.
Complete verification student financial aid files for packaging as needed.
Monitors satisfactory academic progress of students.
Participation at college events and activities throughout the year that will aid in student recruitment and retention is an expectation of this position.
Perform duties of Director in his/her absence as needed.
Perform other duties as assigned
Attend professional meetings as assigned
This position will assist with supervisory responsibility for Financial Aid student workers and support staff as needed.
Position will be expected to work as part of the Student Services team and work with the Administrative Services team with a minimum amount of supervision. Consultation with supervisors is available as needed.
Position is expected to follow all College policies and procedures and all local, state, and federal laws and regulations. Position is also expected to adhere to and promote College core values of learning, respect, excellence, access, diversity, integrity, and community. Employee must attend periodic training provided by the Illinois Student Assistance Commission and US Department of Education as deemed necessary by Director of Financial Aid to maintain current with regulations.
Has daily contact with students, faculty, staff, employers and members of the college district, as well as external agencies.
Physical Demands and Work Environment:
Duties will be performed in a standard office environment on and off campus with frequent distractions and interruptions. Requires the ability to travel to locations within the College District and to conferences and training seminars.
As an AA/EEO employer Kaskaskia College is interested in receiving applications from individuals who would enhance the diversity of the College.
BENEFIT SUMMARY SHEET FOR EXECUTIVE/MANAGERIAL AND PROFESSIONAL/MANAGERIAL STAFF
The following information is based on the current employee fringe benefits that Kaskaskia College offers. It is not intended to be a contractual agreement and in no way limits Kaskaskia College from altering such benefits in the future.
VACATION LEAVE 1.83 days per month, for a total of 22 days per fiscal year. For grant-funded employees, vacation time must be used in the year that it is earned.
SICK LEAVE 12 days per fiscal year
PERSONAL LEAVE 3 days per fiscal year
PAID HOLIDAYS Minimum of 13 paid holidays per year
HEALTH INSURANCE is effective the first day of the month after hire date and includes comprehensive medical, vision and dental coverage.
Rates effective 9/1/23:
$247.00 per month employee only coverage
$394.00 per month employee plus one
$420.00 per month employee plus family
Provider is Blue Cross/Blue Shield of Illinois.
LIFE INSURANCE is provided by the College and is effective the first day of the month after hire date. The benefit amount is equal to annual salary. Additional voluntary insurance is available at employees expense.
FLEXIBLE SPENDING ACCOUNT and 403(b) PLANS are also available.
The State Universities Retirement System requires that 8% of an employees monthly gross pay is deducted for individual retirement purposes.
It is also required that .75% of an employees monthly gross pay be deducted to fund the College Insurance Plan for Community College Retirees.
TUITION WAIVERS areavailable for staff and family.