The Data/Budget Analyst of Adult Education and Literacy will perform data entry, budget analysis and tasks requiring initiative, judgment, student files, student testing and attendance tracking, and accuracy with minimal supervision. This positon will be responsible for all collecting and analyzing all data used for assessment and quality improvement. The position will also require work with confidential information pertaining to students and to family financial circumstances which require appropriate security and discretion. Position requires flexible scheduling, including evening work. Travel is required as a normal part of the assignment and overnight travel, though infrequent, is included.
Organizational Relationships
This position reports directly to the Director of Adult Education and Literacy. The Director reports
to the Vice President of Instructional Services, who reports to the President. The Data/Budget
Analyst will have frequent contact with college staff, state educational programs, state agencies and
the general public
Qualifications for Position
Required:
Bachelors Degree in accounting or related field
Three to five years of accounting and data entry experience.
Proficiency at using various computer programs, specifically, Excel, Microsoft Office.
Ability to develop budget proposals for grants.
Proficiency in monitoring and maintaining the fiscal and reporting criteria of grants.
Excellent accounting and communication skills.
Preferred:
Three to five years working in adult education and/or accounting.
Knowledge of Datatel system
Knowledge of DAISI
Knowledge of National Report System of Adult Education
Knowledge of ICCB Data College System
Essential Functions
1. Supervise statistical data collection and provide data entry duties to create required reports for Adult Education and Literacy programs. 2. Analyze state reporting data and maximize state reimbursement to Kaskaskia College. 3. Develop pre and post-allocation budgets, manage purchase activity of department, reconcile accounts, track funding source activities, and manage fiscal records. 4. Submit payment requests for Federal grants. 5. Maintain databases of all enrollment and fiscal activity for state and/or federal reporting associated with grants and institutional funding. 6. Maintain fiscal and grant activity timelines for all grants. 7. Submit fiscal and enrollment reports for all grants. 8. Collect, analyze student and classroom data for assessment and quality control. 9. Provide technical and analytical support to administrative and instructional staff to evaluate the effectiveness and efficiency of all activities associated with Adult Education and Literacy.
Other Functions
Provide other clerical and departmental assistance as needed.
Performed other duties as assigned by the Director of AEL.
Supervisory Controls
This position will be expected to work independently with a minimum amount of supervision.
Consultation with supervisor is available as needed.
Guidelines
Position is expected to follow all Kaskaskia College policies and procedures, along with all local,
state and federal laws and regulations. Position is also expected to adhere to and promote College
core values and compassion, honesty, respect, fairness and responsibility.
Personal Relationships
This position requires a person with an ability to work well with others. All of the programs require
working with instructors, adult education and literacy coordinators and director, and volunteer tutors
from a variety of settings. Interaction with the Adult Education and Literacy staff as well as college
staff and general public occurs regularly.
Physical Demands and Work Environment
Duties will be performed in a standard office environment with frequent distractions and
interruptions. Position requires the transporting of books and supplies, which may weigh up to fifty
pounds. Also requires the ability to travel to locations within the service area to fulfill
responsibilities.
Signatures:
By my signature below, I am acknowledging that I have read this job description and
Kaskaskia College is seeking applicants for the above position. The Data/Budget Analyst of Adult Education and Literacy will perform data entry, budget analysis and tasks requiring initiative, judgment, and accuracy with minimal supervision. The position will also require work with confidential information pertaining to students and to family financial circumstances which require appropriate security and discretion.
The position is full-time and is eligible for fringe benefits. The annual salary range is from $37,000-$40,000 and is based on prior experience and education. This position requires flexible scheduling, including evening work.
Positions require Bachelors degree with three to five years of accounting and data entry experience. A demonstrated understanding of and commitment to the community college mission and philosophy, strong understanding of and commitment to teamwork, excellent oral and written communication skills, attention to detail, and demonstrated proficiency in organizing and planning.
To receive consideration, applicants must submit a cover letter describing how qualifications meet the position criteria, along with a resume, unofficial transcripts, and official Kaskaskia College Employment Application online at www.kaskaskia.edu/hr.
Human Resources
Kaskaskia College
27210 College Road
Centralia, IL 62801
AA/EEO Employer
618-545-3072
Kaskaskia College is interested in receiving applications from individuals who would enhance the diversity of the College.
04/2022
Kaskaskia College
Human Resources
RE: Data/Budget Analyst of Adult Education and Literacy AS052122
27210 College Road
Centralia, IL 62801
618-545-3072 hr@kaskaskia.edu
As an AA/EEO employer Kaskaskia College is interested in receiving applications from individuals who would enhance the diversity of the College. A full job description is available at www.kaskaskia.edu/hr.
BENEFIT SUMMARY SHEET FOR EXECUTIVE/MANAGERIAL ANDPROFESSIONAL/MANGERIAL STAFF KASKASKIA COLLEGE
The following information is based on the current employee fringe benefits that Kaskaskia College offers. It is not intended to be a contractual agreement and in no way limits Kaskaskia College from altering such benefits in the future. VACATION LEAVE 1.83 days per month, for a total of 22 days per fiscal year. For grant-funded employees, vacation time must be used in the year that it is earned.
SICK LEAVE 12 days per fiscal year PERSONAL LEAVE 3 days per fiscal year PAID HOLIDAYS Minimum of 13 paid holidays per year
HEALTH INSURANCE is effective the first day of the month after hire date and includes comprehensive medical, vision and dental coverage. Rates effective 9/1/21:$178.00 per month employee only coverage$290.00 per month employee plus one$335.00 per month employee plus family Provider is Blue Cross/Blue Shield of Illinois.
LIFE INSURANCE is provided by the College and is effective the first day of the month after hire date. The benefit amount is equal to annual salary. Additional voluntary insurance is available at employees expense.
FLEXIBLE SPENDING ACCOUNT and 403(b) PLANS are also available.
RETIREMENT PLAN -The State Universities Retirement System requires that 8% of an employees monthly gross pay is deducted for individual retirement purposes. It is also required that .5% of an employees monthly gross pay be deducted to fund the College Insurance Plan for Community College Retirees.
TUITION WAIVERS are available for staff and family. CHILD CARE and BOOKSTORE DISCOUNT available
