Standard 2 - Administration


Standard 2.1 - Student Competency Certification

The certificate or diploma a student receives upon program completion should clearly specify the area(s) of demonstrated competency.

  1. … Show an example of the certificate, diploma, transcript, degree plan and/or ASE Student Certification.
    • Students are presently awarded a certificate or degree in their area of completion. Automotive Technology Degree (75 credit hours), Advance Certificate (50 credit hours), Basic Certificate (33 credit hours), Automotive Electrical Certificate(20 credit hours), Automotive Parts Specialist (18 credit hours), Brake and Suspension Certificate (17 credit hours), Heating & Air Conditioning Certificate (16 credit hours), Automotive Maintenance & Inspection(12 credit hours), Engine Performance Certificate (12 credit hours).

    • For evidence, see:

Standard 2.2 - Chain of Command

An organizational chart should be used to indicate the responsibilities for instruction, administration, and support services.

  1. ….Show a copy of the school organizational chart.
    • The automotive faculty (in this case, the Program Coordinator) reports to the Department Chair, who reports to the Dean of Career and Technical Education. That person reports to the Vice President of Educational Services who reports directly to the College President.

    • For evidence, see:

Standard 2.3 - Administrative Support

Positive administrative support from institutional and local governing bodies should be demonstrated. Indicators of administrative support would include: support for staff in-service training; provision of appropriate facilities; up-to-date tools, equipment, training support materials, and curriculum and support of continuing program improvements

  1. ... provisions made for instructors to return to industry for planned in-service and update training on a regular basis.
    • Staff attends regularly scheduled staff and faculty in-services and workshop days. Faculty attends career and tech program specific training. Scholarship monies have been made available for conference and seminar attendance for off campus events.
  2. ... providing necessary resources to ensure the program is supplied with adequate tools, equipment, and service publications required to meet program goals and objectives.
    • Currently we have an annual material and supplies budget of $31,730.00.The Kaskaskia College has increases the equipment budget % over the past 10 years as shown in the Departmental Equipment Request Summary. This allows for tools, updated equipment, and subscriptions to Mitchell Shop Manager and Pro Demand.

    • For evidence, see:
  3. ... on-going curriculum development, review, and revision.
    • The Kaskaskia College faculty contract has established a full time teaching schedule at 25 credit work equivalents per semester. This means each full-time Automotive Technology instructor has 15 students contact hours per week with 10 office hours. This leaves each instructor time each week to develop or revise curriculum materials. The effectiveness of our curriculum is reviewed each semester through student evaluations. This allows each instructor direct feedback while preserving the anonymity of individual students. The Title III grant funds the Summer Institute and Teachership. This staff development program provides services for faculty to improve their teaching and curriculum.
  4. ... extent to which the institution administration involves the program faculty in preparation of the annual budget.
    • Automotive program faculty has an annual budget authority of about $32,000.00 for tools, materials and supplies. In addition, all departments submit a three year equipment plan to prioritize the purchase of major equipment that will exceed our annual budget.
  5. ... provide documentation regarding the status of the recommendations made by the evaluation team at the previous on-site evaluation.

    • The recommendations of the previous on-site team were:
      1. Need to purchase an on car brake lathe; they currently take the whole class to the local dealership to do a demo. The evaluation team recommends the college to purchase an on car break lathe. On car brake lathe is in the tool section Standard 7.2A.
        Action: the college purchased a Pro-cut on car brake lathe model PFM-3275 on 5/17/12.
      2. The evaluation team recommends the college purchase a candi module for their tech II, to communicate with the newer computer vehicle networks. Standard 7.2A
        Action: the college purchased a TECH II interface module on 10/11/2010.
      3. The evaluation team recommends the college to update their alignment machine to more current vehicles.
        Action: the college updated the Hunter alignment machine to the Hawkeye Elite system 2/9/12.
    • For evidence, see:

Standard 2.4 - Written Policies

Written policies should be adopted by the administration and policy board for use in decision-making situations and to provide guidance in achieving the program goals. Policies regarding safety, liability, and lab/shop operation should be written and prominently displayed as well as provided to all students and instructors.

  1. ... extent to which written policies regarding student and institutional responsibilities have been approved by the administrative and/or policy board.
    • All of the student and institutional responsibilities are provided in the Student Handbook, Catalog, KCFT Collective Bargaining Agreement 2012 - 2016, Kaskaskia College Policy and Procedure Manual and other such manuals and must be approved by the Administration and/or Board. The Board Policy Manual is the Master Document and is available in the Dean's office.
  2. .... written policies regarding safety, liability, and lab/shop operation in terms of being prominently displayed in the lab/shop area.
    • Written policies are given to each student the first day of each semester. This group of documents is explained and the students are offered the opportunity to question the instructors after the students sign an Orientation and Safety Student Record Sign-Off Sheet. A quick tour of the shop area will allow this standard to be rated or see shop pictures.

  3. ... policies in terms of being provided to each student and Instructor

Standard 2.5 - Customer Vehicle Work

A systematic method of collecting, documenting, and disbursing customer vehicle work repair receipts should be used. Instructional staff should not be required to collect payment for customer vehicle work repairs. (This applies only to programs that accept customer vehicles for instruction.)

  1. The live work consists of vehicles belonging to students and employees of the college. No work is done on the general public’s vehicles. A work order is used that is similar to those used in the industry. The student fills out the work order and the parts are either ordered by the instructor or brought in by the vehicle owner. The tasks are then assigned to students for completion and grading. No charge is made for labor only a $30 shop fee plus parts. Students and employees of the college are billed and pay the college cashier. No currency is exchanged in the shop by the instructor or students.

Standard 2.6 - Legal Requirements

The training program should meet all applicable local, state, and federal requirements.

  1. All programs at Kaskaskia College are accredited by the North Central Association of Colleges and Schools which assures that the college complies with all applicable local, state and federal laws and requirements for educational institutions.
  2. The North Central Association of Colleges and Schools has awarded Kaskaskia College the maximum ten-year accreditation status. This confidence in academic excellence serves as proof that Kaskaskia College is fulfilling its academic mission of training and educating our citizens and future leaders.
  3. Kaskaskia College follows all state, local and federal regulations for emission, hazardous waste disposal and storage. A tour of the auto lab will show the posted Haz-Mat signs.

Standard 2.7 - First Aid

Rate the availability of a written policy approved by the school administration on First Aid administration and procedures.

  1. Each semester the automotive students are given the current First Aid policy and they are instructed on the procedure on reporting Illness or Injury. This information is available at the KC website at: Kaskaskia College Emergency Response Information Booklet.